Posted or unposted: which to pick
The difference in two words, and why a document is unposted by default.
Where it is: The invoice list →
about 3 minUpdated October 8, 2026
An unposted invoice sits in iiko as a draft: stock doesn't move, and you can edit the document freely.
Posted — it's accounted for: stock has changed, cost has been recalculated.
Which to pick#
Unposted
- While you're still getting used to the service
- When someone else checks the delivery
- When the invoice has disputed items
Posted right away
- The supplier and items are familiar
- You trust recognition on this form
- Nobody double-checks behind you
By default, a document is created unposted. That's a deliberate choice: a mistake in a draft is easy to fix; in a posted document, it isn't anymore.
Where to switch it#
- On a single invoice — the Post after sending checkbox on its card. It is hidden after sending and becomes available again if the document was deleted in iiko.
- For all new ones — a toggle in restaurant settings. It applies to both browser uploads and bot invoices.
Careful
If an invoice has service lines, iiko refuses to post the document right away. In that case, the service won't let you turn on auto-posting and explains why — the service line needs to be split across items by hand in BackOffice first, and only then posted.
How to fix a posted document#
Not directly — you have to unpost it in BackOffice first. That process is covered in a separate article.
Done. What's next?#
If the document already went out and has a mistake in it, read on.
What's next
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